City Of New Virginia

Council Meeting Minutes

March 4th, 2017


The Council met in regular session on Saturday March 4th, 2017 at 7:30 a.m. for the March Council Meeting.  The meeting was called to order by Mayor Huston with Council Members Dittmer, Nelson, Spurling, Strange and Zuercher present.


Minutes from the March Council Meeting and Treasurer’s Report were approved.


City Wide Curbside Cleanup Day is scheduled for Saturday May 13th.


A letter from City Attorney Robert Stuyvesant explaining the process for selling a city owned building and the process for vacating and selling alleys was reviewed and discussed.  Another question presented to Stuyvesant was regarding rental homes and who is responsible for the water bill if a tenant does not pay it.  There is a process where the unpaid bill would be a lien against the property and the landlord would eventually be responsible for that lien.  The process would have to be set out in the City Codes.


Beth Voltmer advised of a group wanting to do projects within Warren County.  The group is wanting to do some planting of grasses and trees in public areas throughout Warren County.  A representative of the group will contact Mayor Huston about possibly doing a project at Gerry Allen Memorial Park.


Virginia Township Fire Department Chief Mike Bethards was present to inquire about placing a live burn container with a roof at Gerry Allen Memorial Park for training purposes.  The training container would be fire department owned, operated and maintained.  The City insurance carrier will be contacted about the possibility of placing a live burn training container at GAMP.


Water tower inspection & maintenance contracts from Central Tank Coatings, Inc. were reviewed and discussed.  The first contract is to clean and inspect interior and minor touch ups to interior every two years starting in 2017 through 2021 at a cost of $9800.00 every two years.  The 2017 work includes painting all exterior surfacing of the water tower and installing a new safety climb system.  Nelson moved, seconded by Spurling to contact Central Tank Coatings, Inc. to see if the contract can be revised to make payments annually to split the $9800.00 cost over the two year period between visits.  A roll call vote was taken: 5 ayes, 0 nays.  Motion carried.


The other contract reviewed is to raise handrail to meet OSHA regulations at a contracted price of $5000.00.  This contract was not voted on until it is determined if the first contract can be revised to annual payments.  


Fire hydrant maintenance & repair was discussed.  The discussion included placing a shut off valve ahead of a hydrant if any digging has to be done for any maintenance or repair of a hydrant.  Further discussion included the need to find contractors that work on fire hydrants. 


Dittmer moved, seconded by Nelson to approve the first reading of ORDINANCE #104 – AN ORDINANCE INCREASING THE WATER RATES WITH THE MINIMUM BILL INCREASING TO $20.19 AND OVER 2,000 GALLONS TO $7.70 PER 1,000 GALLONS.  A roll call vote was taken: 5 ayes, 0 nays.  Motion carried.


Law Enforcement– There was no report summary from the Sheriff’s Office for the month of February 2017.


Mowing bids for the parks, city right of way and city buildings for the 2017 mowing season were opened for review.  Nelson moved, seconded by Strange to approve Karen Huston’s mowing bids for the 2017 mowing season - $1725.00 for the buildings & parks uptown & city right of way at Border & Broadway to include around the storm water intake; $1670.00 for GAMP and $150.00 each mowing of west end of GAMP.  A roll call vote was taken: 5 ayes, 0 nays.  Motion carried.


A public hearing was opened for discussion of the proposed 2017-18 New Virginia City Budget.  With no citizens present to discuss the proposed 2017-18 New Virginia City Budget, the public hearing was closed.


Nelson moved, seconded by Spurling to pass RESOLUTION # 2017-02 – A RESOLUTION APPROVING & ADOPTING THE 2017-18 NEW VIRGINIA CITY BUDGET.  A roll call vote was taken: 5 ayes, 0 nays.  Motion carried.


Grading and rocking the alley by the Manor between West St and Main St and a continuation of that alley between Main St and East St was discussed as well as Maple St and South St.  A local contractor will be contacted about doing this work.


Internet service at the fire station was discussed.  Satellite service compared to Windstream service will be checked into.


Strange moved, seconded by Spurling to pay all bills.  A roll call vote was taken:  5 ayes, 0 nays.  Motion carried.


With no further business to come forth, meeting adjourned at 9:05 a.m.

The April council meeting is scheduled for Saturday April 1st at 7:30 a.m.    April meeting date – Saturday April 1st, 2017 at 7:30 a.m.

                                                                                                  Brent Baughman, City Clerk