City Of New Virginia

Council Meeting Minutes

June 3rd, 2017

 

The Council met in regular session on Saturday June 3rd, 2017 at 7:30 a.m. for the June Council Meeting.  The meeting was called to order by Mayor Huston with Council Members Dittmer, Nelson, Spurling, Strange and Zuercher present.

 

Minutes from the May Council Meeting and Treasurer’s Report were approved.

 

Minutes from the special meeting with the Virginia Twp Fire Department, Virginia Twp Fire Department Association and the Virginia Twp Trustees were approved.

 

The alley between Grand Avenue and Pine Street was discussed. 

 

Everett Kephart was present to discuss remodeling the front of the Hen House.  After discussing different options, Nelson moved, seconded by Zuercher to reconstruct the front of the Hen House with wood framing, 4’x 6’ windows and cedar or redwood siding.  A roll call vote was taken:  5 ayes, 0 nays.  Motion carried.

 

Dittmer moved, seconded by Nelson to approve and sign a City State Bank Agreement for automatic withdrawal water bill payments.  A roll call vote was taken:  5 ayes, 0 nays.  Motion carried.    

 

Law Enforcement– The report summary from the Sheriff’s Office for the month of April 2017 was reviewed.  Ninety-eight calls were received or initiated in the community during the month.  There were five citations/warnings written in the New Virginia-St. Mary’s rural area.  Officers spent in excess of 65.5 hours for the month in the community.

 

The fireworks ordinance was discussed.  Sheriff Vos advised to go under disturbing peace & quiet for this year.  The Warren County Fire Association recommends not doing anything this year ordinance wise regarding fireworks.  Discussion will be held with the Old Settlers Committee regarding wording for any future changes to the fireworks ordinance.

 

Council Member Dittmer had to leave the meeting at 9:00 a.m.

 

A written request from Windstream for permission to plow & bore copper communication cable in the area of Knotts, Maple & Elm streets was reviewed.  Spurling moved, seconded by Zuercher to table the approval of Windstream’s request for permission to plow & bore copper communication cable in the area of Knotts, Maple & Elm Streets until the July council meeting to discuss this request with a Windstream Representative at the meeting.  A roll vote was taken:  4 ayes, 0 nays.  Motion carried.

 

Nelson moved, seconded by Strange to approve the 2017 street maintenance projects with the exception of single sealcoat projects on Grand Street from West Street to Grand Ave and Grand Ave from Grand Street to Elm Street.  A roll call vote was taken:  4 ayes, 0 nays.  Motion carried.

 

The City had a scheduled audit review by the State Auditor’s Office May 16, 17 & 18.  The list of findings was reviewed by the Mayor & Council.  Most findings were related to internal controls and the need for an independent person to review journal entries, utility reconciliations and bank reconciliations.

 

Discussion was held regarding the request to close a vacated alley between 603 Grand Ave & 707 Elm Street.  It was agreed to start the process for closing the alley.

 

It was brought to the Mayor & Council’s attention that Virginia Twp Fire/EMS needs ordinances through either the Virginia Twp Trustees or the Warren County Supervisors to be able to officially bill for services.  This issue is being further pursued by the Virginia Twp Trustees.

 

The Old Settlers electrical panel needs updates.  The budget will be reviewed to see if there are funds available for the updates.

 

Spurling moved, seconded by Strange to pay all bills.  A roll call vote was taken:  4 ayes, 0 nays.  Motion carried.

 

With no further business to come forth, meeting adjourned at 10:10 a.m.  The July council meeting is scheduled for Saturday July 1st at 7:30 a.m.    July meeting date – Saturday July 1st, 2017 at 7:30 a.m.

                                                                                                  Brent Baughman, City Clerk

 

 

May Revenues

                                           

                                          General Fund                  1457.86

                                                 Debt Service                 115.46

                                                 Water Utilities 7010.98

                                                 Road Use                   2843.42

                                                            Total           $ 11427.72

 

 

**** SEE JUNE EXPENSES ON THE FOLLOWING PAGE(S) ****

 

 

 

 

 

 

 

 

 

CLAIMS REPORT

VENDOR

REFERENCE                    

AMOUNT

CHECK #

CHECK DATE

A-D DISTRIBUTING CO INC      

OPERATING SUPPLIES-FLAGS      

$246.70

13082

6/6/17

ALLIANT ENERGY               

ELECTRIC/GAS/STREET LIGHTS    

$305.66

13079

6/1/17

CARDMEMBER SERVICE           

OFFICE SUPPLIES               

$59.86

13084

6/6/17

DON'S JONS                   

PORTABLE TOILET SERVICE       

$120.00

13087

6/6/17

HUSTON'S LAWN/SNOW REMOVAL   

CONTRACTUAL SERVICES          

$829.00

13088

6/6/17

IOWA DEPARTMENT OF REVENUE   

STATE TAX                     

$147.69

16326021

6/3/17

IOWA PUBLIC RETIREMENT SYSTEM

IPERS                         

$245.18

16326022

6/3/17

INTERNAL REVENUE SERVICE     

FED/FICA TAX                  

$321.68

16326023

6/3/17

J&L SANITATION               

GARBAGE SERVICE               

$60.00

13089

6/6/17

T.R.M. DISPOSAL LLC          

SPRING 2017 CLEANUP          

$1,030.00

13091

6/6/17

WASTE MANAGEMENT             

RECYCLING                     

$651.12

13093

6/6/17

WINDSTREAM                   

TELEPHONE SERVICE  

$308.61

13094

6/6/17

 

TOTAL GENERAL

$4,325.50

   
         
         

ALLIANT ENERGY               

ELECTRIC/GAS/STREET LIGHTS    

$949.47

13076

5/23/17

ALLIANT ENERGY               

ELECTRIC/GAS/STREET LIGHTS    

$333.95

13079

6/1/17

IOWA DEPARTMENT OF REVENUE   

STATE TAX                     

$3.90

16326021

6/3/17

LOGAN CONTRACTIONS SUPPLY    

SUPPLIES FOR ROAD REPAIRS     

$74.10

13090

6/6/17

 

TOTAL ROAD USE

$1,361.42

   
         
         

ANCEL KENNEDY                

SERVICE                       

$100.00

13083

6/6/17

CARDMEMBER SERVICE           

OFFICE SUPPLIES               

$601.75

16326020

6/1/17

CITY STATE BANK              

BANK/COLLECTION FEES          

$17.00

13085

6/6/17

DES MOINES WATER WORKS       

WATER TESTING                 

$24.00

13086

6/6/17

HUSTON'S LAWN/SNOW REMOVAL   

CONTRACTUAL SERVICES          

$11.05

13088

6/6/17

IOWA DEPARTMENT OF REVENUE   

STATE TAX                     

$178.41

16326021

6/3/17

IA ONE CALL                  

ONE CALL EMAIL SERV APRIL     

$18.00

13077

5/23/17

IOWA PUBLIC RETIREMENT SYSTEM

IPERS                         

$277.86

16326022

6/3/17

INTERNAL REVENUE SERVICE     

FED/FICA TAX                  

$368.80

16326023

6/3/17

REGISTER MEDIA               

PUBLICATION OF ORDINANCE #104  

$26.19

13078

5/23/17

WARREN WATER DISTRICT

WATER USAGE/LOAN PAYMENT

$2,975.60

13092

6/6/17

 

TOTAL WATER UTILITIES

$4,598.66

   
         

PAYROLL CHECKS ON  6/03/2017  

 

     
 

General

$1,300.10

   
 

Water

$1,468.22

   
   

$2,768.32

   

 
       
 

GRAND TOTAL

$13,053.90