City Of New Virginia

Council Meeting Minutes

July 1st, 2017

 

The Council met in regular session on Saturday July 1st, 2017 at 7:30 a.m. for the July Council Meeting.  The meeting was called to order by Mayor Huston with Council Members Dittmer, Spurling, Strange and Zuercher present.  Absent Nelson.

 

Minutes from the June Council Meeting and Treasurer’s Report were approved.

 

Windstream Representatives Gregory Gray and Kurt Atha were present to discuss communication cable in the area of Knotts, Maple and Elm Streets.  They advised their policy is to also get a signed permit from the City before doing any digging, boring or any other means of replacing any phone related lines or cables.  It was discussed that Windstream had upgraded the internet speed at the fire station and the community building at GAMP Park.  The original land lines from the 60’s was discussed.  Gray and Atha advised if any Windstream customer within the city limits has a problem and cannot get it resolved, they can contact the Mayor or any Council Member who in turn can contact either one of them to try and get the problem resolved.

 

Spurling moved, seconded by Zuercher to approve giving Windstream a signed permit to dig/bore communication cable in the area of Knotts, Maple and Elm Streets.  A roll call vote was taken:  4 ayes, 0 nays.  Motion carried.   

 

Blacktop Service Company Representatives stopped by and talked to Mayor Huston and advised they hope to get started with the street maintenance just after Old Settler.

 

The alley east of City State Bank between West Street and Main Street will be worked up by Steve Savage to get rid of the pot holes.

 

There was no citizen input for the July Council Meeting.

 

Water utilities discussed.  The water tower was been inspected both on the interior and exterior.  The railing around the catwalk was raised to meet OSHA regulations.  The entire exterior of the water tower has been painted. 

 

Norville Huston has officially taken over the City mowing due to health reason with Karen Huston.

 

Law Enforcement– The report summary from the Sheriff’s Office for the month of May 2017 was reviewed.  Ninety-seven calls were received or initiated in the community during the month.  There were four citations/warnings written in the New Virginia area.  Officers spent in excess of 45.75 hours for the month in the community.

 

Strange moved, seconded by Zuercher to pass and approve Resolution #17-03 – A RESOLUTION TO PARTICIPATE IN THE PLANNING & DEVELOPMENT PROGRAMS OF THE SOUTHERN IOWA COUNCIL OF GOVERNMENTS.  A roll call vote was taken:  4 ayes, 0 nays.  Motion carried.

Iowa Community Assurance Pool (ICAP) did a loss control visit May 31, 2017.  There were five recommendations for compliance issued (see attached recommendations).  Action will be taken to resolve the recommendations and the Statement of Action Taken Form will be completed and returned to ICAP.

 

Spurling moved, seconded by Zuercher to approve Mayor’s signature authorization on City issued checks for dual signature requirement.  A roll vote was taken:  4 ayes, 0 nays.  Motion carried.

 

Jake Zuercher was approved to be on the list along with Mayor Huston and Council Member Dittmer to represent the City of New Virginia for all Warren County Fire, EMS, 911 Board and Emergency Management.  

 

Spurling moved, seconded by Zuercher to pay all bills.  A roll call vote was taken:  4 ayes, 0 nays.  Motion carried.

 

With no further business to come forth, meeting adjourned at 8:55 a.m.  The August council meeting is scheduled for Saturday August 5th, 2017 at 7:30 a.m.    August meeting date – Saturday August 5th, 2017 at 7:30 a.m.

                                                                                                  Brent Baughman, City Clerk

 

 

June Revenues

                                           

                                          General Fund                  1457.86

                                                 Debt Service                 115.46

                                                 Water Utilities 7010.98

                                                 Road Use                   2843.42

                                                            Total           $ 11427.72

 

 

**** SEE JULY EXPENSES ON THE FOLLOWING PAGE(S) ****

 

CLAIMS REPORT
VENDOR REFERENCE                      AMOUNT CHECK # CHECK DATE
ALLIANT ENERGY                 ELECTRIC/GAS/STREET LIGHTS       $299.94 13110 7/7/17
CARDMEMBER SERVICE             MEMBER ACCESS 1 YR-ONLINE TRAINING FIRE DEPT               $520.00 13097 6/29/17
DON'S JONS                     PORTA POTTY SERVICE  $120.00 13117 7/7/17
HUSTON'S AUTO REPAIR           BATTERIES FOR EMERGENCY LIGHTS          $159.00 13118 7/7/17
HUSTON'S LAWN/SNOW REMOVAL     MOWING SERVICES                  $829.00 13119 7/7/17
IOWA COMMUNITIES ASSURANCE POO PUBLIC OFFICIAL BOND             $144.00 13120 7/7/17
IOWA LEAGUE OF CITIES          MEMBERSHIP DUES FY2018           $241.50 13121 7/7/17
IA MUNICIPAL WORKERS COMPENSAT MEMBERSHIP DUES FY2018           $2,068.50 13122 7/7/17
IOWA PUBLIC RETIREMENT SYSTEM  IPERS                            $226.86 16326024 7/6/17
INTERNAL REVENUE SERVICE       FED/FICA TAX                     $360.66 16326025 7/6/17
J&L SANITATION                 GARBAGE SERVICE                  $60.00 13124 7/7/17
KEPHART CARPENTRY              HEN HOUSE FRONT REMODEL          $5,441.94 13125 7/7/17
PERFECTION PEST MANAGEMENT     TERMITE CONTROL HEN HOUSE        $500.00 13126 7/7/17
SOUTHERN IA COUNCIL OF GOVERN  MEMBERSHIP DUES FY2018           $493.89 13127 7/7/17
WARREN CO SHERIFF'S OFFICE     POLICE SERVICES FY2016/17        $3,705.00 13100 6/29/17
WASTE MANAGEMENT               RECYCLING                        $677.16 13129 7/7/17
WINDSTREAM                     TELEPHONE/INTERNET SERVICE       $277.84 13130 7/7/17
  GRAND TOTAL GENERAL  $16,125.29    
         
         
ALLIANT ENERGY                 ELECTRIC/GAS/STREET LIGHTS       $1,362.42 13110 7/7/17
BLACKTOP SERVICE COMPANY       ASPHALT PATCHING/MAINTENANCE     $30,000.00 13095 6/29/17
BLAKELY TREE SERVICES          TREE TRIMMING                    $1,078.25 13096 6/29/17
DEBRA MATNEY                   ROCK FOR ALLEY                   $169.35 13115 7/7/17
  GRAND TOTAL ROAD USE  $32,610.02    
         
         
CITY STATE BANK                GEN OB 2000 STREET BOND          $8,701.52 13099 6/29/17
  GRAND TOTAL DEBIT SERVICE  $8,701.52    
         
         
ANCEL KENNEDY                  SERVICE                          $100.00 13111 7/7/17
CARDMEMBER SERVICE             OFFICE SUPPLIES - INK            $109.04 13112 7/7/17
CENTRAL TANK COATING INC       WATER TOWER MAINTENANCE          $8,842.94 13098 6/29/17
CENTRAL TANK COATING INC       WATER TOWER MAINTENANCE          $1,057.06 13113 7/7/17
CITY STATE BANK                BANK/COLLECTION FEES             $17.00 13114 7/7/17
DES MOINES WATER WORKS         WATER TESTING/SERVICE FEE CCR    $219.76 13116 7/7/17
HUSTON'S LAWN/SNOW REMOVAL     MOWING SERVICES                  $10.50 13119 7/7/17
IOWA LEAGUE OF CITIES          MEMBERSHIP DUES FY2018           $241.50 13121 7/7/17
IA MUNICIPAL WORKERS COMPENSAT MEMBERSHIP DUES FY2018           $2,068.50 13122 7/7/17
IA ONE CALL                    METER LOCATES -IA ONE CALL MAY   $33.40 13123 7/7/17
IOWA DEPT OF REVENUE UB SALES TAX 2ND QTR  $1,284.00 16326026 7/17/17
IOWA PUBLIC RETIREMENT SYSTEM  IPERS                            $248.43 16326024 7/6/17
INTERNAL REVENUE SERVICE       FED/FICA TAX                     $324.63 16326025 7/6/17
SOUTHERN IA COUNCIL OF GOVERN  MEMBERSHIP DUES FY2018           $493.89 13127 7/7/17
WARREN WATER DISTRICT WATER USAGE/LOAN PAYMENT  $3,714.80 13128 7/7/17
  GRAND TOTAL WATER UTILITIES  $18,765.45    
         
         
PAYROLL 
GENERAL   1562.06    
WATER UTILITIES   1371.04    
  TOTAL PAYROLL CHECKS 2,933.10    
         
GRAND TOTAL PAID FOR THE JULY 1, 2017 MEETING 79,135.38