City Of New Virginia

Council Meeting Minutes

February 3rd, 2018

 

The Council met in regular session on Saturday February 3rd, 2018 at 7:30 a.m. for the February Council Meeting.

 

The meeting was called to order by Mayor Huston with Council Members Dittmer, Nelson, Spurling, Strange and Zuercher present.

 

Minutes from the January Council Meeting and Treasurer’s Report were approved.

 

With the Council approving the sole bid of $3100.00 for the sale of Beardsley Hall at the January council meeting, the City Attorney advised it was ok to proceed with the necessary procedures to dispose of the real property by sale.  There will be a Resolution Proposing Disposal of An Interest in Real Property by Sale, followed by a published notice with reference to the Resolution Proposing Disposal of Interest in Real Property by sale, and lastly, a Resolution Directing The Sale of An Interest in Real Property following the Public Hearing.

 

Spring Curbside Cleanup date will be Saturday May 12th.  There will be flyers placed in the April water bills regarding the cleanup.

 

Ron Kirkpatrick with the New Virginia Area Development Corporation was present to discuss a grant application through the Warren County Philanthropic Partnership (WCPP) for new street signs.  An option instead of two signs double sided per street sign post is two signs with a spacer between the signs for each street per street sign post making a total of 4 street signs per post.  Nelson moved, seconded by Spurling to fund 50% of the new street sign project if the other 50% of the cost is funded by a WCPP grant and cost figures are within reason.  A roll call vote was taken: 5 ayes, 0 nays.  Motion carried.

 

Water utilities discussed.  The Council was informed that there is a water leak somewhere within the distribution system.  Usage is more than 10,000 gallons above the daily average usage.  Councilman Dittmer advised that he noticed water standing in the east ditch of the 500 block of Main Street.  There is an unoccupied house in that block that will be checked for the source of the leak immediately following the council meeting.    

 

Law Enforcement – There was no report summary from the Sheriff’s Office for review.  It was discussed that Deputies have been more visible on different days and hours of the day.  Sheriff Brian Voss advised the City Clerk that the Warren County Supervisors are looking at a rate increase for contracted police services from $19.00/hr. to $25.00/hr.  There have been several vehicle windows shot out with a BB/pellet gun since the January council meeting.  Officers are investigating and have leads to a possible suspect(s).

 

Fireworks for Old Settlers Celebration was discussed.  Aerial Assault who has provided the fireworks display for several years is no longer able to provide the services.  The Old Settlers Committee has found another vendor, Viking Pyrotechnics Inc.  A proposal from Viking Pyrotechnics Inc. for $2000.00 includes a grand total of 646 shells and 1,500 in 4 cake items.  This package has several more shells than what prior displays have had.  To get this offer, payment must be made by April 14th, 2018.  Dittmer moved, seconded by Strange to approve the $2000.00 proposal from Viking Pyrotechnics Inc. for the 2018 New Virginia Old Settlers Celebration fireworks display.  A roll call vote was taken: 4 ayes, 0 nays, Nelson abstained from voting due to being on the Old Settlers Committee.  Motion carried.

 

The 2018-19 New Virginia City Budget was reviewed and discussed.  Dittmer moved, seconded by Nelson to approve the 2018-19 New Virginia City Budget.  A roll call vote was taken: 5 ayes, 0 nays.  Motion carried.  Final budget forms will be completed and submitted to the Indianola Record-Herald for publication.  A public hearing will be held at the March 3rd, 2018 council meeting to adopt the 2018-19 New Virginia City Budget.

 

New Virginia Playground Committee Update– The New Virginia Playground Committee had their first fundraiser, a soup supper with live music.  It was a great success.  There were four soups to choose from, along with hot dogs, desserts and drinks (ran out of two of the soups before the night was over).  $1,967.00 was raised towards the playground equipment project that night and received an additional $1,000.00 in donation money prior to the fundraiser.  The account balance is currently at $16,270.00.  There is a father/daughter dance planned for March 3rd, 2018.  The next meeting is scheduled for February 12th, 2018.

GAMP updateincluded balances for the GAMP accounts.  Through the month of January, there were a couple of rentals and there was a check voided out.

 

KEEP IOWA BEAUTIFUL PROGRAM UPDATE– The Committee met on January 16th, 2018 at 6:30 p.m. at the New Virginia Fire Station.  Members present were Ron Kirkpatrick, Karen Huston, Nick Hauge, Cindy Miller, Jennifer Baughman, Amanda Allsup, Karma Kimzey, and Lorin Ditzler.

  1. Lorin and Ron gave an overview of the Hometown Pride Program, how it got started and how the program works.
  2. The members of the group discussed what they like about New Virginia, what they wanted to change or improve with the town.  Projects already started as well as a list of goals or projects they would like to see done in town.  After compiling a list, each member chose their top three choices.  They then picked the top three choices of the group (bolded in list below) to gather information and work on for our next meeting.  Here is a list of the ideas:
  3. Give West Street a face lift
  4. New sidewalks
  5. Walking/bike trail around town or extend the trail from Martensdale to New Virginia
  6. Install new street signs in town
  7. Welcome signs on the east and north side of town
  8. Plant new trees throughout town
  9. New playground equipment at Lions Park
  10. More things for kids to do – activities/community center
  11. Each Committee Member filled out a survey of interests and skills.
  12. Regular meeting times for the group were discussed.  It was decided to have the meetings on the third Tuesday of each month.  The next meeting is scheduled for Tuesday February 20th, 2018 at 7:00 p.m. at the New Virginia Fire Station.  Officers were elected – Ron Kirkpatrick is the Chair and Cindy Miller Co-Chair.
  13. Contacting the school and local churches for community outreach was discussed.  Jennifer reported she had already spoken with Dr. Fiene in regard to the school.  So far, no word back from him.  Rom had mentioned the different churches in town.

With no further business to come forth, meeting adjourned at 7:35 p.m.

 

 Zuercher moved, seconded by Dittmer to pay all City bills.  A roll call vote was taken: 5 ayes, 0 nays.  Motion carried.

 

With no further business to come forth, meeting adjourned at 9:30 a.m.  The March 2018 council meeting is scheduled for Saturday March 3rd at 7:30 a.m.    March meeting date – Saturday March 3rd, 2018 at 7:30 a.m.

                                                                                                  Brent Baughman, City Clerk

 

 

 

January Revenues

                                           

                                          General Fund            2076.45

                                                 Debt Service                 110.77

                                                 Water Utilities            8661.28

                                                 Road Use                   3019.41

                                                            Total           $ 13867.91

 

 

**** SEE FEBRUARY EXPENSES ON THE FOLLOWING PAGE(S) ****

 

CLAIMS REPORT
VENDOR REFERENCE                      AMOUNT CHECK # CHECK DATE
GENERAL FUND
ALLIANT ENERGY                 ELECTRIC/GAS/STREET LIGHTS      $915.64 13260 2/5/18
CARDMEMBER SERVICE             OFFICE SUPPLIES                 $4.66 13262 2/5/18
HUSTON'S STORAGE               RENT FEE STORAGE UNIT #35       $864.00 13266 2/5/18
IOWA PUBLIC RETIREMENT SYSTEM  IPERS                           $234.23 16326043 2/1/18
INTERNAL REVENUE SERVICE       FED/FICA TAX                    $300.22 16326044 2/1/18
J&L SANITATION                 GARBAGE SERVICE CITY            $60.00 13268 2/5/18
RISK PLACEMENT SERVICES        FIRE INSURANCE                  $151.64 13269 2/5/18
WARREN CO SHERIFF'S OFFICE     SERVICES FY18 1/2 PYMT          $3,705.00 13270 2/5/18
WASTE MANAGEMENT               RECYCLING                       $677.16 13272 2/5/18
WINDSTREAM                     TELEPHONE/INTERNET FIRE ST.     $283.18 13273 2/5/18
    $7,195.73    
         
ROAD USE FUND
ALLIANT ENERGY                 ELECTRIC/GAS/STREET LIGHTS      $1,149.97 13260 2/5/18
HUSTON'S LAWN/SNOW REMOVAL     SNOW REMOVAL   1/14/18          $357.50 13265 2/5/18
    $1,507.47    
         
WATER FUND
ANCEL KENNEDY                  SERVICE                         $100.00 13261 2/5/18
CARDMEMBER SERVICE             OFFICE SUPPLIES                 $85.54 13262 2/5/18
CITY STATE BANK                BANK/COLLECTION FEES            $17.00 13263 2/5/18
DES MOINES WATER WORKS         WATER TESTING                   $23.40 13264 2/5/18
IA ONE CALL                    METER LOCATES - IOWA ONE CALL   $8.10 13267 2/5/18
IOWA PUBLIC RETIREMENT SYSTEM  IPERS                           $236.45 16326043 2/1/18
INTERNAL REVENUE SERVICE       FED/FICA TAX                    $303.34 16326044 2/1/18
WARREN WATER DISTRICT WATER USAGE/LOAN PAYMENT $4,092.80 13271 2/5/18
    $4,866.63    
PAYROLL
  GENERAL $1,251.95    
  WATER $1,263.43    
PAYROLL CHECKS ON  2/01/2018      $2,515.38    
         
*****GRAND TOTAL *****       $16,085.21